LEARNER RECORDS AND DATA

Spreadsheets Be Gone 

Track Learning. Prove Investment. Stay Compliant.  

When it comes to learning benefits, visibility is everything. Set up your L&D administrators and managers to view a complete record of every employee’s learning journey—from the first request to final completion, including cost, outcomes, and approvals. Need to report on ROI, track adoption, or prepare for an audit? You’re covered. 

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Track and Manage Every Learner’s Journey 

Automatically track and organize your learner records at both the individual and organizational level. Get a complete picture of: 

  • Learning requests and approvals 
  • Programs enrolled, completed, or in progress 
  • Skill development and learning outcomes 
  • Spend per employee, team, department, and organization 
  • Education benefit usage vs. budget allocation 

No spreadsheets. No guesswork. Just clean, centralized data, ready when you need it. 

Explore Approval Manager

Export Learning Data for Audits, Compliance, and Analysis 

Whether you’re managing a tax-free education assistance program or running internal reporting, make accessing your data easy: 

  • Export full learning and investment histories by employee, team, or company-wide 
  • Generate audit-ready reports for compliance with IRC Section 127 (U.S. only) 
  • Integrate with your analytics tools to support deeper data analysis 
  • Download documentation for policy validation, internal reviews, and audits 
Learn More about Section 127 Compliance

Centralized Learning Records, Zero Admin Work 

Create a unified learner record that includes: 

  • Request History: Every learning request with notes, status, and timestamps 
  • Approval Trail: Who approved it, when, and under which policy 
  • Course Progress: Real-time tracking of course starts, completions, and drop-offs 
  • Investment Summary: Cost per program, per learner, and per business unit 
  • Documentation: Downloadable records for audits, compliance, or internal reviews 
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Insightful Reports for Leadership, HR, and Finance 

Support every layer of the organization: 

  • HR and L&D Teams: Understand adoption, monitor engagement, and ensure benefit alignment 
  • Managers: View individual learning journeys and track team-wide progress 
  • Finance and Compliance: Access detailed spend and usage reports instantly 
  • Executives: Evaluate program ROI and skills growth across the business 
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Built for Compliance and Strategic Growth 

Simplify Education Benefit Compliance and Maximize Program Impact 

SkillsWave helps you meet U.S. tax-free education assistance rules (IRC Section 127), follow your company’s internal policies on benefit caps, eligibility, and approvals, and deliver reporting that works for HR, finance, and leadership.

Learn about Tax Breaks

You Don’t Get Direction Without Data

Centralized learning data helps learning leaders make strategic workforce decisions. Discover which learning data will be the most impactful, how to collect it, and most importantly—what to do with it.

Frequently Asked Questions

Learner records are digital records that track an employee’s learning history—including course participation, completions, costs, and outcomes. They help organizations measure impact, manage compliance, and make data-driven L&D decisions.

SkillsWave automatically tracks key learner data including course enrollments, completions, skill development, and request approvals. This creates a complete picture of learning engagement across your organization.

Yes. SkillsWave allows you to download audit-ready learner records, including financial details and program participation. This is especially valuable for organizations managing education reimbursement or complying with IRS Section 127.

SkillsWave helps U.S. employers stay compliant with IRC Section 127 by documenting learner eligibility, expenses, approvals, and usage history—all in one centralized, secure system.

SkillsWave retains learner data in compliance with industry best practices and your organizational policies, ensuring historical access for audits, tracking, and long-term learning planning.

Yes. SkillsWave supports integrations with HRIS and LMS platforms to streamline data sharing, centralize reporting, and improve visibility across your learning ecosystem.

Learner records provide detailed histories at the individual level, while SkillsWave’s Insights offers aggregated, real-time analytics across teams and the entire organization to help L&D leaders track trends, adoption, and outcomes.

Ready to Get the Full Picture? 

SkillsWave gives you the learner data you need to manage your program with confidence—from daily visibility to audit-ready compliance. 

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